Administrative Assistant CV: guide & CV examples to download

Do you want to join a position in the administration of a company, but you don't know how to convince with your administrative assistant CV ? Do you have initial experience in secretarial work and would you like to know the common skills to promote?

We answer all your questions with advice for writing your application. You can draw inspiration from the layout of our models to highlight your organizational skills and rigor on your administrative assistant CV .

In this article, you will discover:

• Administrative assistant CV examples to download
• How to write a professional administrative assistant resume
• Our tips for writing a top administrative assistant CV

Discover our examples of administrative assistant CVs to download

Our downloadable administrative assistant CV templates (doc, pdf or ppt format) have a unique design to make you stand out from the crowd. The content proposed as an example for each CV is validated by recruitment professionals. Simply use it as inspiration to indicate the skills expected for a position in the private or public sector.

A good example of an administrative assistant CV

Download this administrative assistant resume in Word or PDF to benefit from an optimal layout. It clearly highlights all aspects of your career.

With its many well-stocked sections, this template perfectly meets the expectations of recruiters. Our graphic elements highlight your administrative skills. The color gives more visibility to your profile. As shown by the content of the “Other experiences” section, it is also a good example of a CV for the civil service in general.

📥 Download this administrative assistant CV (pdf, word, ppt)

A nice administrative CV for a secretary position

The hook sentence of this secretary CV is here to inspire you. Each section contains the essential information expected by the employer.

This template helps you sort through the information. In the Professional Experience section, there are several examples of administrative tasks to highlight. The same goes for qualities and technical skills. This is the ideal CV to accompany your cover letter.

📥 Download this administrative secretary CV (pdf, word, ppt)

A stylish administration management CV

It perfectly matches the profile of an executive assistant CV. We have focused on enhancing your profile with an eye-catching design.

For a position as an administrative assistant in a management, you must clearly highlight your multiple skills. A personal description on a CV is essential. We have taken care of the introductory paragraph to allow you to properly accompany your cover letter for administrative assistant. This model is also valid for an administrative manager CV.

📥 Download this executive secretary CV (pdf, word, ppt)

An example of an administrative assistant CV focusing on qualities

For this administrative assistant CV, we have emphasized your human qualities with a short paragraph. This is ideal for candidates with little experience.

The recruiter will appreciate the quality of the layout. The header focuses on your profile, your qualities and your professional objectives. You can better detail your personality in the column below your photo. This is a model to favor to accompany a cover letter for a beginner administrative assistant.

📥 Download this office manager CV (pdf, word, ppt)

A modern administrative assistant CV

Also valid for a sales assistant CV, the skills of the administrative assistant are well assessed thanks to a modern cartridge.

With such a design, you will attract the recruiter's attention to the best aspects of your career path. The administrative assistant resume hook is well highlighted by a colored column. The line in the middle directs the eye towards a career rich in experiences. Your assistant resume is completed by a training section with sufficient information. It is a good tool to respond to a job offer for a beginner administrative assistant.

📥 Download this executive assistant CV (pdf, word, ppt)

A CV for a sales assistant or executive assistant

We have created this elegant template to help you access the assistant position of your choice.

An administrative assistant must be presentable. The design does not just illustrate your interpersonal skills and your organization. It highlights your know-how and knowledge in administrative assistance. This sales assistant CV template emphasizes your field practice. All for a very convincing profile.

📥 Download this assistant CV (pdf, word, ppt)

How to write a professional administrative assistant CV?

The administrative assistant is the pillar of the organization in a company. Sometimes secretary, sometimes accounting assistant, you wear several hats. Your missions depend on several things:

• the size of the company
• the sector of activity
• your status

To be convincing, you must play on your versatility while highlighting very specific areas of expertise. Depending on the job title, you will be required to perform specific tasks requiring a certain level of expertise:

• A multi-skilled assistant generally works in small structures or in medium-sized companies. She is mainly responsible for material management. As an expert in logistics, you must emphasize your strong sense of organization and your autonomy.
• An administrative assistant is very versatile. Management can count on her strong involvement in the organization of the company. It will be necessary to show it in the introduction of the CV. Communication, staff management, writing… Your skills and experiences must contain very varied tasks.
• An executive assistant is very close to the director of the structure. Their administrative knowledge is similar to that of a secretary. To stand out, you will need to specify your great mastery in managing the schedule of a third party. You also play a role as coordinator. Your sense of leadership will be a good asset.

The skills of the administrative assistant are close to those of a secretary. A first position in secretarial work is a good springboard for this type of job.

In the following section, we will see how to enhance your practice in administration with content that corresponds to your level.

An example of a catchy sentence for an administrative assistant CV

A cover letter from an experienced or beginner administrative assistant must always be accompanied by a catchy sentence on the CV.

It allows you to focus the recruiter's attention on your experience, your involvement in the company and the most sought-after qualities. It is also a good way to illustrate in a few sentences your ability to summarize and your writing skills.

After specifying the position sought in the header (administrative assistant, multi-skilled, executive, etc.), write a paragraph of 4 sentences maximum. You can take inspiration from this example:

Administrative assistant replacing in social action for 3 months, I relayed information between the different structures, organized the monthly schedules of the employees and participated in basic accounting operations. Autonomous, dynamic and rigorous, I will be able to carry out several tasks simultaneously. You can count on my involvement for the good organization of your structure.

Highlighting professional experience on an administrative assistant CV

For a position in administration, you must be able to perform several tasks at the same time. The more content is provided, the more you demonstrate your versatility. An essential quality to integrate this position.

The professional experience section must contain a whole range of missions common to companies in the public or private sector:

• Welcoming the public and various partners of the structure
• Sorting mail
• Setting up schedules
• Organization of staff or management travel
• Equipment inventory management
• Refreshing the information panel
• Coordination of administrative team tasks

The administrative assistant's tasks will need to be adapted and detailed according to your level of expertise. Here are two profiles, beginner and experienced:

Multi-skilled secretary, CMSEA (57)

• Schedule management: making appointments, booking service vehicles, booking meeting rooms.
• Administrative tasks: sorting mail, welcoming the public, taking calls, processing emails.

Executive Assistant, TESSI (57)

• Administrative: management of the manager's schedule, organization of management travel.
• Coordination of the administrative team: management of 1 administrative assistant and 3 secretaries, and setting up of the activity table.
• Financial: budget control, assistance to the accounting department, preparation of pay slips, cash flow management.
• Legal: preparation of legal files, formatting of documents, communication with the legal assistance service.

A junior administrative assistant has as much chance as a senior profile if he shows his knowledge of the job. A great deal of autonomy and a quick understanding of administrative tasks allows the company to save valuable time.

Essential training for an administrative assistant

On the CV of an administrative assistant, training is very important. For an administrative job without experience, you must give details on the knowledge acquired during your CAP or BEP Administration Management . For a senior administrative management assistant, the highest diploma is enough.

So, a BAC +2 can increase your chances of getting the job:

• BTS Support for Managerial Action
• BTS SME Management
• DUT GEA

The skills and qualities of an administrative assistant

With our CV templates, you immediately illustrate a human quality sought after for this type of position: organizational skills.

In this section, you will need to highlight technical skills focused on mastering basic office software:

• Collaborative and sharing tools (Dropbox, Google Drive, etc.)
• Task organization tools (Trello, Doodle, etc.)
• Office pack (Word, Excel, Powerpoint, etc.)

Some tasks require knowledge of more specific software:

• Sellsy (accounting)
• Quickbooks (invoicing management)
• Visual Planning (schedule management)
• Slack (communication with all services)
• Teamwork (team management)

Then complete with hard skills linked to the actions implemented in administrative management:

• Editing quotes and invoices
• Knowledge of secretarial techniques
• Use of communication methods (to be detailed: electronic diary, fax, etc.)
• Project management
• Administrative team management
• Management of administrative and financial data
• Organization of schedules
• Planning meetings and conferences

If you are new to the profession, we advise you to learn about the personal qualities sought in an administrative position. Here are some essentials:

• Organizational skills
• Very good communication
• Spirit of initiative
• Autonomous
• Adaptability
• Diplomacy
• Stress management
• Sense of welcome
• Great ease in speaking and writing
• Sense of priorities
• Anticipation

Interests on an administrative assistant CV

Your hobbies can give a more human side to your application. This section, although optional, is always appreciated by recruiters. Especially if it brings real value to your job.

Some interests should be highlighted:

• Involvement in an association
• Practice of a sport
• Artistic practice

They support your personal qualities. If you cannot fill in this section, use the remaining space to detail your language skills. A high TOEIC score can make a difference.

4 tips for a good administrative assistant CV

1. Catchphrase: it is as important for a junior profile as for a senior profile. In 3 or 4 sentences, you must summarize your qualities and professional abilities. It is a good way to illustrate your ability to summarize and your writing skills.
2. Professional experience: the more you detail varied tasks, the more you draw the recruiter's attention to your knowledge of the field. A beginner administrative assistant has every chance if he is autonomous on basic tasks. A senior profile must provide details on all the characteristics of his position.
3. Skills: to convince, you must first talk about the software mastered, general or specific depending on the tasks required by the position. Beginner profiles must emphasize a large number of personal qualities.
4. Interests: your hobbies should illustrate the personal qualities sought by the recruiter. Practicing a sport, an artistic activity or involvement in an association should be highlighted. Also detail your language level.

Properly organizing your sections is a first step toward convincing. With content that highlights your versatility, you'll put all the chances on your side to pass the interview stage.

Plus de modèles de CV ➜